Full Service Payroll Funding & Back-Office Support

We provide payroll funding, payroll processing, invoicing, collections, and tax administration, so you can focus on what matters most: placing talent and driving growth.

Trusted by staffing firms nationwide since 1992

Business professionals shaking hands, representing full-service payroll funding and back office partnership for staffing firm growth.

What Full-Service Means

Full-service with Madison Resources goes beyond payroll funding. We operate as an extension of your team, managing payroll processing, invoicing, collections, and payroll tax administration while providing the consistent funding needed to support your operations. By handling the financial and administrative side of your business, we give you the freedom to focus on placing talent, strengthening client relationships, and driving growth.

Payroll Funding

We provide consistent funding based on approved timecards, ensuring payroll, taxes, and operating expenses are covered while advancing your profit each week, so you can grow without being constrained by cash flow.

What this includes:

  • 100% payroll funding based on approved timecards
  • Coverage of payroll, taxes and related expenses
  • Weekly profit advances, even before clients pay
  • Predicatble cash flow to support ongoing growth

Credit & Risk Management

Make confident decisions about who you do business with. We provide insight into the financial strength of your prospective and existing customers to help reduce risk and support smarter growth.

What this includes:

  • Risk assessment and performance analysis of customers
  • Commercial credit reviews on prospective and existing clients
  • Ongoing monitoring of all active customers
  • Proactive alerts on potential credit concerns

Payroll Tax Administration & W-2 Processing

Reduce your risk and stay aligned with changing tax requirements. We manage payroll tax filings and reporting so you can maintain accuracy and consistency without the internal burden.

What this includes:

  • Payroll tax withholding and administration
  • Electronic deposits and filings for federal, state, and local payroll taxes
  • Federal and state unemployment tax filings
  • Sales tax filings where applicable
  • Quarterly tax filing package for recordkeeping
  • State registration guidance and support
  • Annual W-2 processing and distribution 

Billing & Invoicing

We handle invoicing with precision and consistency, ensuring your clients receive accurate, timely invoices that align with their specific requirements.

What this includes:

  • Invoice generation based on approved timecards and billing terms
  • Invoices branded with your company logo and identity
  • Customized invoicing formats based on client requirments
  • Timely distribution of invoices to support faster payment cycles

Collections & Accounts Receivable Support

Improve cash flow with consistent, well-timed follow-up. Our team works as an extension of your business to help manage receivables while maintaining strong client relationships.

What this includes:

  • Detailed aging reports with full visibility into outstanding receivables
  • Monitoring of accounts over 60 days and approaching credit limits
  • Proactive alerts for potential payment issues or chargebacks
  • Visibility into collection activity and follow-up efforts
  • Support with vendor management systems (VMS) and client portals
  • Portal invoice submission and verification 
  • Timesheet to invoice verification to reduce discrepancies 
  • Billing issue identification and resolution 

Cash Application

Ensure payments are applied accurately and efficiently. We manage the posting of cash receipts so your records stay clean and up to date.

What this includes:

  • Timely and accurate posting of all cash receipts
  • Transactions applied according to client-specific instructions
  • Reconciliation support to maintain clean financial recors
  • Free online payment options for your customers

A Fully Integrated Back-Office Solution

Together, these services create a seamless back-office infrastructure designed specifically for staffing firms. By combining payroll funding with operational support, Madison Resources helps ensure consistency, improve cash flow, and reduce internal workload so you can scale your business with confidence.

"Madison Resources' deep industry knowledge and customized support have played a vital role in helping us scale and succeed."
TechniPower National Staffing Solutions logo in red and white with a black star above the letter I.
Jeff McCoy
President, TechniPower

Focus on Growth. We'll Handle the Rest.

With over 30 years of experience supporting staffing firms, Madison Resources provides the funding and operational support needed to help you grow without being limited by cash flow or internal resources.