At Madison Resources, we aim to be more than just a funding and back-office partner — we strive to keep your staffing firm informed and compliant with evolving employment laws.
Oregon has enacted new legislation that expands employer payroll disclosure requirements.
Overview
On May 28, 2025, Oregon Governor Tina Kotek signed Senate Bill (SB) 906 into law.
The law takes effect on January 1, 2026, and amends ORS 652.610 to require employers to provide employees with more detailed payroll information at the time of hire.
Senator Kathleen Taylor, who introduced the bill, emphasized that many pay stubs use confusing acronyms and technical terms, leading to misunderstandings about pay and deductions. SB 906 aims to increase transparency and clarity for employees.
To support this effort, the Oregon Bureau of Labor and Industries (BOLI) will create a model template that employers can customize to meet the new disclosure requirements.
What Employers Need to Do
At the time of hire, employers must now provide a written explanation covering the following:
Earnings and deductions under ORS 652.610(1)
Pay rates, pay basis, gross and net wages
Regular and overtime hours worked by non-exempt employees and the corresponding pay
All payroll codes used for pay rates and deductions, including a detailed description or definition for each code
A comprehensive list of all potential pay rates, benefit deductions, contributions, and possible deductions
The purpose of any deductions that may occur during a regular pay period
Any allowances claimed as part of the minimum wage
Any employer-provided benefits that may appear as contributions or deductions on pay statements
Delivery Options
Employers can provide this information in several ways:
Email
Company website
Physical document posted in a central location
The chosen method must be easily accessible to employees at the time of hire.
The explanation does not need to be in full sentences, as long as the information is clear.
Resources and Templates
BOLI has developed a model “Itemized Pay Statement Notice” template, available in both English and Spanish:
🔗 BOLI Paycheck Deductions Page
Employers can also review the BOLI Employer Fact Sheet for additional guidance:
🔗 BOLI Employer Fact Sheets
Penalties for Noncompliance
Failure to meet the written explanation requirement may result in a fine of up to $500 per violation, as authorized under the new law.
Senator Taylor noted that the legislation is designed not only to prevent wage theft but also to promote clarity and reduce payroll-related complaints filed with BOLI.
Questions or Support
For additional information, employers may contact:
Bureau of Labor & Industries (BOLI)
1800 SW 1st Ave, Suite 500
Portland, OR 97201
📞 Phone: (971) 245-3844 (8:00 am – 4:30 pm)
📧 Email: BOLI_help@boli.oregon.gov
Stay Informed. Stay Compliant. Grow With Confidence.
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